Job details

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Team Administrator

Posted on 14 June 2019

  • DirectorateBHCC: Families Children & Learning
  • LocationBartholomew House
  • Salary£19,554 - £21,166
  • ContractFixed Term
  • Closing DateApply by 7 July 2019

Job Summary
Job reference orbis/TP/586/2551
Positions available 1
Working hours 37
Closing date 7 July 2019
Job category Administration & Clerical
Organisation Brighton & Hove City Council

Job introduction

We are looking for a full time Team Administrator to join our friendly team currently located in central Brighton.  You will provide administrative support to a team of social workers in any one of the above age groups, as well as clinical staff.

This post involves a great deal of flexibility and variation, which would suit individuals motivated by working in a stimulating and exciting environment that is currently evolving.

Duties are varied and will include: call screening of incoming calls to the customer service number;  recording information using the Care First Screening Tool;  navigating and uploading onto CareNotes;  setting up and servicing of a variety of service user related meetings and clinics; including team referrals and setting up appointments.

Interview date: To be confirmed

Fixed Term for 12 months

For an informal discussion, please contact (Debbie Creed) - (Business Support Manager) on 01273 295126 or 295550

About the role

Brighton & Hove is carrying out an innovative restructure of its services for children and adults with learning disabilities to create a strong, sustainable and ambitious whole life pathway disability service.

The management of children’s and adults (integrated multi-disciplinary) disability services has been merged within our Families, Children and Learning Directorate with two new Heads of Service, one with responsibilities for aged 0-25 and the other for 25+. The Heads of Service have responsibility for three social work assessment teams or pods whose functions are differentiated by the ages 0-14, 14-25 and 25+. The redesign of this new service is continuing with a view to being in place in September this year. It is anticipated that this new structure will provide service users with a more positive transition to adulthood.    

We are looking a full time Team Administrators to join our friendly team currently located in central Brighton.  You will provide administrative support to a team of social workers in any one of the above age groups, as well as clinical staff.

This post involves a great deal of flexibility and variation, which would suit individuals motivated by working in a stimulating and exciting environment that is currently evolving.

 Duties are varied and will include: call screening of incoming calls to the customer service number;  recording information using the Care First Screening Tool;  navigating and uploading onto CareNotes;  setting up and servicing of a variety of service user related meetings and clinics; including team referrals and setting up appointments.  Evidence of the following criteria is desirable:-

1) Knowledge of Care First would be advantage although training will be provided for the right candidates.

2) The post holders will possess well developed IT skills and will demonstrate competency in Microsoft Word and Excel. 

3) You will have minute taking experience, ideally in a social services setting. 

4) Good time management skills and the ability to prioritise your workload. 

5) The ability to multi-task and work on your own initiative. 

6) You will be a flexible team player with a solution focused attitude.

The ideal  candidates will generally look forward to a challenging and rewarding work environment, in which finding a balance between team working and utilising initiative is important.

9:00 - 5:00 Monday-Friday (37 hours)

Paid weeks per year:  52 (inclusive of holiday entitlement)

As part of Brighton & Hove City Council’s ongoing commitment to redeployment, please note that this vacancy may be withdrawn at any stage of the recruitment process, without prior notice if a suitable redeployee (internal employee at risk of redundancy) is identified.

Brighton & Hove City Council does not accept CV or resume.

Additional information

Your starting salary will be pro rata if the above position is part-time or term-time only.

Work Permits: we may be able to obtain a Work Permit for this post but this is subject to meeting the requirements of the UK Border Agency's Points-based Immigration System.

From 6 April 2011 the Home Office has placed a permanent restriction on the number of migrant workers that all Tier 2 (General) Sponsors can recruit. Due to the restrictions we cannot guarantee that individuals that meet the requirements of the Points-based Immigration System will be issued with clearance to obtain work permits.

Company information

Please note that this post is exempt from the Rehabilitation of Offenders Act 1974, and is subject to a Disclosure & Barring Service (DBS) Check.

We welcome applications from all sections of the community but particularly encourage applicants from a BME or White Other background as well as those who identify as disabled, LGB, male or trans as these groups are currently under-represented in our Directorate workforce.

As part of Brighton & Hove City Council's ongoing commitment to redeployment, please note that this vacancy may be withdrawn at any stage of the recruitment process, without prior notice if a suitable redeployee (internal employee at risk of redundancy) is identified.

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